If you are leaving a practice, the best way to inform patients is with an official letter. You should send it to your patients at least 30 days before you leave, to allow them to find other healthcare providers. The letter should not only inform them of your departure, but it should also reassure them that you will provide quality care and offer the necessary medical records for them to transfer. You can also attach a medical practice release form so that patients can inform their new providers of the changes.
When writing a letter to patients, make sure to use a professional format and tone. In addition to introducing your new name and your new practice, you should thank your patients for their loyalty. Sign your letter professionally and include the names of each of your patients. Your letter should also reflect a sense of respect and courtesy, so make it personal. A physician leaving a practice is required by Texas law to notify patients of the change. He or she must notify the Texas Medical Board and inform patients of the new location. The physician must also advise whom to send the patient's medical records. This is particularly important if the departing physician is relocating or retiring. The remaining physicians must be sure not to interfere with the departing physician's duties. Patients need adequate time to find another physician or practice. A 60-90-day notice is a good rule of thumb. It can prevent allegations of abandonment and minimize malpractice risks while ensuring continuity of care. You can place the letter in a prominent waiting room or publish two to three ads in the local newspaper. Also, be sure to inform patients who call your practice to make an appointment. You should also include this notice in the patient's chart.
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